Short answer
An EXIM code is the import–export identification code the Department of Customs issues to businesses that import or export goods. You apply online through the Nepal National Single Window (NNSW) with your company, PAN/VAT and director documents. The code is permanent but must be renewed every fiscal year before the end of Ashadh; if you stop trading, you can de-register it.
| Issued by | Department of Customs |
|---|---|
| Apply on | Nepal National Single Window (NNSW) / customs EXIM portal |
| Who needs it | Businesses that import or export goods commercially |
| Renewal | Every fiscal year, before Ashadh end |
| Unrenewed codes | Can be cancelled after years without renewal |
What is an EXIM code and who needs one?
EXIM stands for export–import. The code links a business's customs declarations to its registration and tax records, and customs will not clear a commercial shipment without a valid code. Trading companies, manufacturers importing raw materials or machinery, and exporters all need one. A service business that never moves goods across the border usually does not.
Importers also need VAT registration from the first sale — see our PAN and VAT registration service.
How to get an EXIM code
- Company or firm registration certificate
- PAN or VAT certificate
- Citizenship or passport of directors / proprietor
- Bank account details or confirmation
- Completed application form
- 1
Register the business and get PAN/VAT
The company or firm certificate and PAN/VAT certificate are needed first.
- 2
Create an account on NNSW
Register the business on the Nepal National Single Window.
- 3
Fill the EXIM application
Enter business, owner/director and bank details and upload the documents.
- 4
Customs review
The Department of Customs checks the application and may ask for clarification.
- 5
Receive the code
Once approved, the code is issued and can be used on customs declarations.
Annual renewal
The code number is permanent, but its validity must be renewed every fiscal year before the end of Ashadh. Customs will not clear goods against an expired code, and a code left unrenewed for several consecutive years can be cancelled, after which you must apply again. We keep EXIM renewals in our clients' compliance calendars alongside the annual company filings.
How to de-register (cancel) an EXIM code
If the business no longer plans to import or export, or will not renew, it can de-register the code instead of letting it lapse:
- 1
Apply online
Submit a cancellation application on the Department of Customs' EXIM portal.
- 2
Upload the documents
Tax clearance certificate of the previous fiscal year; copy of the bank guarantee and EXIM code; deposit voucher of the renewal fee; meeting minute deciding to cancel the EXIM registration; application to cancel; letter of authority if the owner cannot visit.
- 3
Submit physical copies
Take printed copies of the uploaded documents to the Department of Customs office.
- 4
Verification
Customs verifies the online application and the physical documents and may ask for more information before cancelling the code.
Key takeaways
- Importers and exporters need an EXIM code from the Department of Customs.
- Apply through NNSW with company, PAN/VAT, director and bank documents.
- Renew every year before Ashadh end.
- De-register formally with tax clearance and a board decision when you stop trading.
Frequently asked questions
What is the full form of EXIM?
Export–import. The EXIM code is the identification code customs uses for importers and exporters.
When must the EXIM code be renewed?
Every fiscal year, before the end of Ashadh (mid-July).
Can a sole proprietorship get an EXIM code?
Yes. Registered private firms, partnership firms and companies that trade goods across the border can apply.
What happens if I don't renew my EXIM code?
Customs will not clear goods against it, and after a long period without renewal the code can be cancelled.
Can you register or renew an EXIM code for us?
Yes — EXIM registration, renewal and de-registration are part of our business licensing service.
Sources and official references
Government fees and rules change with each Finance Act and OCR/IRD notice. We re-check the figures on this page regularly; confirm the latest amount with the office concerned or ask our team before you pay.